Service · 09 / 11

Custom AI assistant for your business

We'll build an intelligent GPT-based assistant that knows your business. Answers customers, analyzes documents, automates routine – trained on your data.

Calculate cost
from €2,800 starting price
2-4 weeks to deliver
GPT AI engine
01

Everything you need.

A complete AI assistant — from data ingestion and RAG to integrations and analytics.

01

GPT Integration

Connecting GPT-4, Claude or other AI model. Configuring prompts and behavior for your business.

02

RAG System

Retrieval-Augmented Generation – AI answers based on your documents, not general model knowledge.

03

Knowledge Base

Vector database with your documents, FAQ, instructions. Automatic updates when adding new data.

04

Chat Interface

Website widget, Telegram bot, or API for integration into any system.

05

Multilingual

AI assistant understands and responds in Ukrainian, English and other languages automatically.

06

Dialogue Analytics

Dashboard with metrics: dialogue count, satisfaction, popular questions, conversions.

07

CRM Integration

AI assistant creates leads in CRM, qualifies customers, escalates important requests to managers.

08

Security & Privacy

Encryption, access control and logging. For a cloud model, we agree which data may be sent to the provider. Keeping data on your server requires a local model and local storage.

02

AI for the HR department

To scope an HR assistant, prepare internal policies, answers to common questions and onboarding materials. We agree who may access each source and whether an HRM connection is needed.

01

Employee questions

Leave, sick days, certificates, schedules. One assistant answers everyone at any hour, so HR stops repeating the same thing for the tenth time.

02

Onboarding new hires

A new employee asks the assistant instead of pulling colleagues aside: where things are, who to go to, what to do this week.

03

First-pass candidate screening

The assistant answers candidates' standard questions about the role and collects the basics before a recruiter joins.

04

Inside your own system

A connection to your HRM system lets the assistant retrieve leave balances, schedules and request statuses within the employee's access rights.

03

What the assistant does

More than Q&A — it guides the customer towards submitting an enquiry and performs real actions, not just answers.

01

Quotes a price live

Gives an approximate price right in the chat using the same rules as the calculator on the site — the customer doesn’t wait for a manager.

02

Checks the address and area

Verifies the address on the map and says whether it falls inside your service area — not guessing by the district name.

03

Files the request for your team

Collects every order detail into a single record and instantly notifies your team. Nothing slips through.

04

Works in every messenger

Website, Telegram, WhatsApp, Viber — one assistant behaving the same in each channel. The customer writes wherever it suits them.

05

Reads photos

A customer can attach a picture — the assistant sizes up the situation and passes the details to the manager together with the request.

06

Recognises returning customers

Sees that a person has contacted you before: greets them warmly, doesn’t re-ask what it already knows, and offers to repeat the service.

07

Suggests related services

Mentions a relevant add-on gently and at the right moment — more done in one visit, a higher average order.

08

Understands natural language

Catches several details from one phrase, reads “tomorrow” or “on Saturday”, never re-asks what was said, and respects the clock — no promising a call in the middle of the night.

09

Speaks in your brand voice

Has a name and a character, talks in one chosen language and keeps the tone — no dry robotic phrasing or AI fluff.

04

Reliability

What happens if a customer is unhappy or the AI is down — handled by design.

01

Hands off to a human in time

In sensitive cases — a complaint, a discount request, a complex or urgent query — the assistant passes the chat to a live manager itself.

02

Never stalls on a glitch

If the main AI model is unavailable, a backup one takes over. The conversation doesn’t break off mid-word.

03

Emergency mode

Even with AI fully switched off, a simple button-driven mode keeps running: the customer can still get a price and leave a request.

04

No duplicates, no surprises

Protection against repeated requests, control over AI spend, and an alert to the owner if something goes wrong.

05

How we work.

6 steps from brief to launch — clear, transparent, on time.

01

Task Analysis

Define what tasks AI will solve: customer support, document analysis, content generation, lead qualification.

02

Data Preparation

Collecting and structuring your knowledge base: documents, FAQ, catalogs, instructions. Creating embeddings for RAG.

03

AI Configuration

Selecting model (GPT-4, Claude, LLaMA), configuring prompts, connecting RAG for accurate answers based on your data.

04

Interface Development

Creating convenient chat interface: website widget, Telegram bot, or integration into existing system.

05

Testing & Calibration

Testing response quality, RAG accuracy, edge case handling. Calibrating the model for your domain.

06

Launch & Monitoring

Launching the assistant, setting up quality monitoring. Analyzing dialogues, continuously improving responses.

06

Transparent.

We prepare an exact estimate after the brief.

Starting price · turnkey €2,800 Development 2-4 weeks

GPT-4 / Claude / Gemini integration, RAG over your documents, conversation memory, multi-language, web or Telegram delivery, 30 days of support, included in the project.

After the review, we agree on the scope and timeline before the start.

— Project scope

The starting price covers the base scope. We agree on the details, additional features, cost and timeline before work begins.

Base scope
  • GPT-4 / Claude / Gemini integration
  • Knowledge base from your docs (RAG)
  • Conversation memory + context
  • Multi-language support
  • Web widget or Telegram delivery
Paid additions
  • WhatsApp or Viber connection
  • CRM integration
  • Handoff to a live manager

You own the code and data. 30 days of support after launch. AI model and third-party service costs are billed separately.

07

Working with a studio from Ukraine

These terms apply to every project.

01

Language

Calls, chat, documentation and the system interface are in English. Other languages are available on request.

02

Contract and invoices in euro

We sign a service agreement and invoice in EUR by milestones: a deposit to start, with the rest on delivery. Payment is by bank transfer.

03

GDPR from day one

We set up cookie consent, privacy texts and only the data the product needs. A data processing agreement is available on request.

04

Hosting in the EU

We deploy to an EU data centre through Hetzner, OVH or your provider. You own the accounts, the code and the data.

05

Working hours overlap

Kyiv is one hour ahead of Berlin, Paris and Rome, so the whole working day overlaps. We use Telegram, WhatsApp or email, whichever you use.

06

Who we are

We are a studio from Kharkiv, Ukraine, working since 2018 with remote clients in Greece, Italy, Romania and the USA. Every project is delivered turnkey and stays under our support after launch: 60 days are included, then a monthly plan.

08

What we use.

We use cutting-edge AI technologies to build smart assistants that understand your business context.

OpenAI GPT-4 Anthropic Claude Google Gemini LangChain Vector DB (Qdrant/Weaviate) Embeddings Python FastAPI
09

Frequent questions

An AI assistant is an intelligent system based on GPT and other models that automates customer communication, processes requests, analyzes data, and helps employees make decisions. Works 24/7 without breaks.

The price depends on scope, integrations and timeline. We prepare an exact estimate after a free review of your task. The estimate accounts for complexity, knowledge-base setup, RAG and custom training.

Yes, we train the AI on your real materials - documents, FAQs, price lists, instructions, contracts. The assistant answers from your knowledge base, not from general model knowledge, so the responses match your business, terminology and processes.

Answering customer questions, order processing, lead qualification, document analysis, content generation, translation, product matching, consultations and much more.

We first agree which documents and personal data may be processed. With a cloud model API, approved request content is sent to its provider; retention and data-use terms are checked for the selected service. Keeping processing in-house requires a local model and local storage. Document access follows user permissions.

Basic AI assistant is ready in 2 weeks. Full-featured with knowledge base and integrations – 3-4 weeks. After launch, the assistant continuously improves based on real dialogues.

Start with a short brief: describe the tasks the assistant should handle and the materials you have (documents, FAQs, price lists). We estimate the scope after a free review of your task and confirm a 2-4 week timeline, then connect the model to your knowledge base. You can leave a request through the form on the site or estimate the scope in the calculator.

Ready to start?

Send a request.
Reply within 15 min.

Describe your task — we reply on business days during working hours. After clarifying the details, we will return with a plan, ballpark budget and timeline. First consultation is free.

Cost calculator or write on Telegram
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